As the pandemic continues to grow the spread of the disease becomes increasingly difficult for board members of nonprofit organizations to get together in person to discuss crucial questions and provide strategic direction. This is why increasing numbers of organizations are opting to hold virtual meetings during the crisis. While going digital might appear like a hassle, it could be a great way for nonprofits and charities to improve the effectiveness of their meetings and efficient.
Meetings online are not just more affordable, but also more convenient for attendees. There is no hassle of battling traffic, tight meeting schedules to coordinate or travel stress that could cause attendees to be distracted during the meeting. This increases the likelihood of board members attending virtual meetings and taking part in discussions.
A good program for managing meetings will also allow you to record your meetings and then archive the minutes. Even if it is not possible to attend an event in person you can still view the documents and minutes later. This will let you review and assess your decisions and actions after the meeting is over.
To ensure that your virtual meetings are as productive as you can you must plan the meeting prior to. It is crucial to ensure that everyone is able to attend the meeting at a time that is convenient for them. It is also essential to ensure that everyone calls from an area that is quiet to minimize background noise. It is also crucial to conduct a roll-call at the beginning of the meeting in order to ensure that there is an adequate number of quorum. Also, you should use the voting features of the meeting tool to keep engagement high, and avoid having to resort to verbally or via “show of hands”.
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